Sending out year-end receipts – is it really necessary?
While sending these documents to your donors isn’t something that’s required by law, it doesn’t mean that they aren’t important. And thankfully Donorbox has a few different options to choose from.
So why go to the trouble of sending end-of-year tax documents? First of all, they’re a great way to thank your donors while letting them know how important their contribution has been to your nonprofit. A donation receipt may be the only communication piece your donors really expect to receive from you, which opens the door to a strategic opportunity to get them more interested and invested in your mission. A good way to think about how to achieve this is to ask yourself, what would make you want to dive deeper into an organization you’re interested in? Encouraging your donors’ interest in your cause can also be a great opportunity to set the stage for a coming year of generosity.
Secondly, your donors need year-end tax receipts to get tax exemptions for their donations, and sending these documents out promptly goes a long way in fostering great donor relationships.
Now that you know why it’s important to send year-end tax receipts, how do you actually do it? There are a few options to choose from, read on to decide which is best for your nonprofit.
If you’re short on time, or manpower, the quickest and most convenient way is to automate sending these essential documents from your Donorbox Dashboard. It’s incredibly easy, simply follow these steps to customize your receipts and get this automation running.
Since setting up customized, automated receipts is so easy, you may be asking yourself, “why would I need a downloadable year-end tax receipt template,” it’s a great question!
The answer is that it’s always a good idea to take a more relational, less transactional approach whenever given the opportunity, like in the case of sending end-of-year receipts. This is just one of the many nuggets of wisdom our fundraising experts teach at Donorbox Academy.
If a nonprofit has the time and resources, they may choose to send end-of-year tax receipts via direct mail on their own letterhead, while some may choose to send them via email from the email address of their executive director. And that’s where these free end-of-year tax receipt templates come in handy!
Simply download the resource above, customize, and send. Anywhere there is an opportunity to personalize, you’ll find easy-to-follow prompts that will make this necessary point of contact feel warm and personal. And they look great printed on your own letterhead.
No matter which method you choose—whether you customize the emails that are automatically generated from your Organization’s Dashboard, print them out on your own letterhead and send them through the mail, or email them directly from the address of your executive director, Donorbox has you covered. If you’re craving an even more in-depth look at donation receipts, this blog will take you through everything you need to know!
Happy year-end receipting!
